If you are a faculty or staff memeber and have tested positive for COVID-19, are experiencing symptoms or have recently been in close contact with someone who has tested positive, please fill out the form below to notify us.
COVID Notification Form for Faculty and Staff
When you have received notification that one of the employees in your area has reported that they have COVID-19 symptoms or that they have been in close contact with someone who has tested positive, please coordinate with the employee and fill out the form below.
COVID Notification Response for Supervisors
Fall 2020 Academic Calendar Updated
OBU has revised the calendar for academic year 2020-21. The Board of Trustees voted to move up the start of the fall semester, remove Labor Day and Fall Free Days, and conclude the fall semester before Thanksgiving. The move is part of the University’s COVID-19 response plan for the safe return to campus for students this fall.
The OBU Campus Map has been updated to include the locations of all available health screening locations as well as the open entrances for each building on campus.
As the COVID-19 pandemic continues to evolve, OBU is actively monitoring best practices and updating guidance based on the recommendations of the CDC. OBU is committed to complying with all federal, state and local laws, including without limitation the Families First Coronavirus Response Act (FFCRA); the Americans with Disabilities Act of 1990, as amended; the Family and Medical Leave Act (FMLA); and Occupational Safety and Health Administration (OSHA) regulations as applicable. In the event of a conflict, these policies and procedures will be subject to and enforced in accordance with applicable federal, state or local law or mandate.
After careful consideration, OBU has decided to re-open the OBU campus in three phases for the purpose of staggering employee re-entry with COVID-19 screening, training and possibly testing. Phase 1 began June 15, 2020 and Phase 2 began June 29, 2020. To protect our workforce, OBU has implemented the following policies and procedures applicable to anyone desiring entry to OBU facilities. Find out more information about the return to work transition below and read the full COVID-19 Return to Work Policies and Procedures.
OBU is Currently in Return-to-Work Phase 2
OBU’s work-from-home directive has expired for all employees.
Before reporting to campus to work, employees must:
- Complete the online training through Canvas. When prompted to log in, your username is your OBU email address (firstname.lastname@example.org) and your password is the same as your email password.
- Electronically sign the Acknowledgement to Return to OBU Campus sent via email and return it to HR.
When reporting to campus, employees must:
- Wear face masks in all common areas
- Wash hands often with soap and water, use hand sanitizer and avoid touching your eyes, nose and mouth with unwashed hands.
- Practice physical distancing of at least 6 feet from other people
- Complete health screening at one of the following locations prior to entering any building or beginning work. Screeners are on-site from 7:30 a.m. to 4:30 p.m. Monday through Friday.
- Thurmond Hall, south entrance
- Geiger Center, south entrance
- RAWC, check-in desk
- Noble Complex, north entrance
- Follow building signs indicating closed and open entrances. Building access continues to be limited to a single entrance.
- Stay home if you are sick.
- Frequently wash your hands.
- Avoid touching your eyes, nose and mouth with unwashed hands.
- Practice good respiratory etiquette.
- Wear a mask or face covering when in common areas and offices where others are present.
- Social distance by maintaining at least six feet of distance between you and others.
- Make alternative plans for meetings, i.e. postponement, tele/videoconference, provide enough space for social distancing.
- Refrain from using other employees’ equipment.
- Remove shared candy dishes from desks.
- Wipe down common areas with disinfecting wipes before and after each use.
- Disinfect workspaces daily.
- Use restroom facilities closest to the office/workspace.
- Contact human resources if you are at higher risk for developing serious complications due to underlying health conditions.
- Contact human resources if there is a lack of suitable care for children due to COVID-19.
- Complete COVID-19 training online prior to returning to work on campus.
OBU has implemented the following measures to encourage social distancing and to limit COVID-19 transmission at work. In implementing these measures, OBU remains committed to compliance with all applicable building codes, laws and necessary security measures.
- Conference rooms and other communal spaces are subject to social distancing rules.
- Maximum occupancies for conference rooms will be reduced and signs will be posted indicating the maximum number of people allowed in each conference room.
- Employees are allowed to use break rooms but must observe physical distancing of at least 6 feet and wear masks except when eating. Employees must use sanitary wipes as provided by the University to wipe down chairs and tables and dispose of the wipes properly in a trash receptacle. Gathering during meals or breaks is allowed as long as physical distancing of at least 6 feet is observed and donning of masks except when eating.
- Kitchens and kitchen appliances are allowed to be used but the person using the appliances must wipe down all common touch points before leaving the area and must properly dispose of the used wipes. Employees may gather in the kitchen as long as physical distancing of 6 feet is maintained and masks are worn except when eating. Gathering during meals or breaks is allowed as long as physical distancing of at least 6 feet is observed and donning of masks except when eating.
- Employees should limit bathroom usage to the facilities closest to their workspace. Soap and water, as well as hand sanitizer, remain readily available in bathrooms. You should wash hands for 20 seconds using warm water and use a paper towel to operate the facilities and open/close the door.
- While waiting for elevators, please maintain social distancing of at least 6 feet from other passengers. Signs are posted regarding healthy elevator use protocols including passenger limits and safe distances in the elevator.
- When using the stairs, please remain on your right-hand-side at all times.
- Employees with private offices are to leave office doors open throughout the day unless privacy issues are needed.
- No personal visitors are allowed in the office/worksite.
- Efforts should be made to provide information via phone, email, video conference, or other means before scheduling an in-person visit.
- Hand sanitizer is provided at entrances or classrooms.
- OBU will require employees to submit to COVID-19 testing before returning to work if the employee experiences symptoms.
- OBU has designated Xpress Wellness Urgent Care Clinic as the provider of COVID-19 testing and/or antibody testing. They are equipped to ensure tests are safe, accurate, reliable and consistent with both the U.S. Food and Drug Administration and CDC recommendations for testing. Xpress Wellness Urgent Care Clinic is located at 12 E MacArthur Street, Shawnee, OK 74804. Their telephone number is (405) 275-1001.
- OBU will pay costs associated with mandated testing that are above the office co-pay after an EOB is provided for COVID-19 testing for the period of the pandemic.
- Pottawatomie County Health Department is providing free COVID-19 testing. Call (405) 273-2157 to schedule a testing slot.
- Results will be maintained in confidential employee files.
Frequently Asked Questions
If there is a long line to be screened will I get paid for that time waiting?
Yes. Talk with your supervisor for more information.
Do I need to get screened again if I leave campus?
No. You only need to get screened once per day.
What do I need to do if I answer "yes" to one of the screening questions?
If you answer yes to one of the screening questions, you may be asked to immediately leave OBU and you must notify OBU HR immediately for further instructions.
What if I have recently traveled?
Any travel out of the country, whether for personal or business reasons, must be reported and could result in an order to self-quarantine for at least 14 days.
When can I return to work if I had COVID-19?
CDC Guidelines stipulate the following: When you can be around others (end home isolation) depends on different factors for different situations.
Situation 1: I think or know I had COVID-19, and I had symptoms”
You can be with others after:
- 3 days with no fever and
- Respiratory symptoms have improved (e.g. cough, shortness of breath) and
- 10 days since symptoms first appeared
Situation 2: I tested positive for COVID-19 but had no symptoms”
If you continue to have no symptoms, you can be with others after:
- 10 days have passed since test
- If you develop symptoms after testing positive, follow the guidance above for “I think or know I had COVID, and I had symptoms.”
Situation 3: I have a weakened immune system (immunocompromised) due to a health condition or medication. When can I be around others?”
- People with conditions that weaken their immune system might need to stay home longer than 10 days. Talk to your healthcare provider for more information. Testing is available in your community, and it may be recommended by your healthcare provider. You can be with others after you receive two negative test results in a row, at least 24 hours apart.
Situation 4: For Anyone Who Has Been Around a Person with COVID-19
- It is important to remember that anyone who has close contact with someone with COVID-19 should stay home for 14 days after exposure based on the time it takes to develop illness.
Situation 5: For Anyone Whose Physician has directed them to quarantine related to COVID-19 regardless of the situation
- OBU and the employee/student will follow the written instruction provided by the employee’s or student’s medical provider including quarantining 14 days
- Employees will work remotely during the time of quarantine.