The Residential Life Handbook
2) Moving In & Out, & Everything In Between
a) Moving In
Residents are required to check in to their assigned dorm/apartment and complete the Room Inventory, Residential Life Agreement Form and Health Card before occupying the room. At the beginning of each fall semester, each room is inventoried to assess conditions and to make certain that all furnishings are in place. Residents will verify Room Inventories upon checking into a room and will be held responsible for any damages not listed on the initial inventory at the time that they vacate the room. Residents should bring to the attention of the RA any damages or missing items they notice when they check in and make certain notation is included on the Room Inventory. At the time a resident moves out, he/she will be held responsible for any damages or removal of furnishings that were made during their residency.
b) Moving Out
For the protection of the resident, it is important to follow proper check-out procedures and complete Room Inventories upon vacating a room/apartment. It is the responsibility of each resident to follow the checkout procedures provided by the Residential Life Staff. At this time the RA will take the resident's room/apartment key(s). The RD will conduct the official and final damage assessment following the end of the semester. During this final inspection, charges will be assessed for any damages discovered regardless of when the room is vacated (during or at the end of the semester.) A $25 fine will be assessed if proper check-out procedures are not followed. Damage charges will be assessed to each resident's student account in time for the June 15th statements or at whatever prior point that a student vacates his/her room/apartment. (See Section Ten: Residential Life Related Charges
for a listing of some of the possible damage charges that can be assessed.) All damage is assessed equally to each resident of a room or apartment unless arrangements are made with his/her RD prior to checkout to have the charges billed differently.
3-steps for checking out of housing
- Remove all of your belongings
- Thoroughly clean your room/apartment. You will need to cooperate with your roommates to accomplish this task.
- Report to your facility's checkout location, sign your Inventory Sheet, and return your keys.
All students are required to sign the following statement when checking out:
- I have locked my room/apt (if I am the last one to checkout of that room apartment), completed the appropriate paperwork, and have turned in my key(s).
- My room / apartment is clean and all of my personal belongings have been removed.
- I understand that I will not be present during the final inspection to be performed by my RD and accept the charges I may be assessed for lack of cleanliness or damages.
- I understand that I will be notified via OBU email regarding any damages or cleaning charges by June 15th.
- I also understand that any questions regarding my damage charges must be received by my Residence Director in writing no later than July 15th.
Students are to remove all of their belongings and thoroughly clean their rooms when checking out of the residence halls. Residents are encouraged to share the responsibility of cleaning among all their roommates. If the room/apartment is not satisfactorily cleaned upon the RD's damage assessment inspection, then a "failure to clean" fine will be assessed equally to each resident. In West University Apartments 1-24 only, there is a storage closet to be shared by the current residents and the new residents. (The current residents must be returning the next semester to on-campus housing to be eligible to use the storage closets.) Students may leave their possessions in their rooms between the fall and J-term or spring semester if they will be living in that room during the spring semester (See "Storage" in Section Four: Residential Life Policies
All campus residents must turn in their key(s) at the end of each year or anytime they leave their current room/apartment permanently. All residents must turn in their key(s) at the end of the fall semester and check them back out when they return for J-term or spring semester. Apartment residents may keep their keys at the end of the fall semester only if they are returning for J-term. Apartment residents who do not return their keys at the end of the fall semester will be charged for J-term housing.
d) Holiday Housing
Residence halls are closed during official University vacations (Thanksgiving, Christmas, Spring Break and summer). The on-campus apartments are open throughout the academic year. Summer housing is available on a limited basis (typically in Apts. 1-4 and 37-40 of West University Apartments and in MacArthur Apartments). Please see the Director of Residence Life for more information. Cafeteria services are not available on campus during holiday periods. Campus Security as well as designated members of the Residential Life Staff will be on duty during those times to provide the basic services, security, and care that residents need. Information about holiday housing will be posted in all residence halls and apartments a few weeks prior to each vacation period. Residents are required to sign out for the holiday break with their RA prior to each holiday period.
e) Decorating Rooms
When decorating their dorm/apartment students are only permitted to use white poster putty. Although white putty is recommended, it does not excuse any damages done to the room. Absolutely no nails (or anything that causes damage to the wall) are to be used in any room/apartment. Residents are responsible for all damage that occurs in their room and any damage that they cause in common living areas (hallways, lounges, studies, computer rooms, etc.). Charges range from $5 to hundreds of dollars (See Section Ten: Residential Life Related Charges, Damage Charges
f) Residential Living
Living on campus can be fun and one of the most rewarding experiences of a college career. Each residence community strives to provide a sense of belonging to its residents. Living on campus also allows students to experience a sense of connection to the OBU campus and feel more involved.
All on campus residents are encouraged to practice skills that will contribute to their community living environment. Each resident should practice consideration and courtesy for all other residents in their area. When confronted with a reasonable request, residents are expected to act like adults and respond appropriately. The RD or RA may confront the resident to assist in a positive solution to a situation which has arisen. If the residents cannot solve their problems between themselves then a meeting needs to be scheduled involving all the residents, the RD and/or the Director of Residence Life.
Communication and respect are essential keys for a successful living experience in the residential communities. Roommates and suitemates should arrange times to discuss one another's needs and rights in the living situation. Common courtesies should be discussed and expectations outlined regarding the activities that will take place in the living area. The Residential Life Office makes a "Roommate Contract" available that they strongly encourage everyone to purposefully set aside some time and work through together as roommates and/or suitemates. Even if residents have lived together before or are longtime friends, this tool can prove to be beneficial in avoiding unnecessary problems in the future. RDs and RAs are excellent resource persons regarding areas that most often cause conflict among residents and possible solutions to those conflicts.
h) Room Changes
The Residential Life staff is committed to Christian reconciliation. No room changes will be granted automatically. Each resident will participate in a reconciliation process in order to promote learning and growth. If a resident desires a room/apartment change, that person should speak with their RA and their RD. Approval must be made by the Director of Residence Life before anyone can move. Moving without permission will result in your room change being denied and you will be required to return to your assigned room.