Oklahoma Baptist University

The Green Book

2) Administration and Student Services

a) Administrative Services

University administrators encourage students to ask questions and/or to make suggestions about policies or regulations. Students are urged first to direct inquiries and comments about specific matters to the person/office listed below:

  • Academic program and area of concentration - Faculty Advisor
  • Academic regulations - Faculty Advisor, Dean of College/School
  • Academic standing - Registrar
  • Automobile regulations - Office of Business Affairs
  • Cafeteria matters - Food Service Committee, Chartwells (Cafeteria) Manager
  • Career guidance - Director of Student Services, Student Services
  • Chapel/Assembly attendance - Dean of Students
  • Employment - Career Planning Center
  • Financial needs, student loans - Director of Student Financial Services
  • Geiger Center, use and facilities - Director of the Geiger Center
  • Housing assignments, single students - Assistant Dean of Students
  • Housing, married students - Assistant Dean of Students
  • Housing regulations - Housing Unit Director or Student Development Committee
  • Housing unit maintenance - Housing Unit Director
  • Library matters - Dean of Library Services, Learning Center Committee
  • Personal needs - University Counselors, Campus Minister, Dean of Students
  • Registration - Registrar
  • Student organizations - Dean of Students

The Office of Student Development offers assistance in any matter related to students' interests. Any suggestions or criticism made to the office will be discussed with the proper person/agency. Any matter related to student government should be addressed to the SGA President, Senator, or to the chairman of the appropriate SGA board or committee.

Office locations and telephone numbers can be found in the University Directory.

i) Student Education Records

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect.

The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notifies of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. The following are some, but not all, of the exceptions which allow disclosure by the University without the student's consent.

Disclosure may be made to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to official of another school in which a student seeks or intends to enroll.

The University may disclose directory information, that is, information contained in the education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Directory information includes, but is not limited to, the student's name, address, telephone listing, electronic mail address, photograph, date and place of birth, major field of study, dates of attendance, grade level, enrollment status, participation in officially recognized activities and sports, weight and height of members of athletic teams, degrees, honors and awards received, and the most recent education agency or institution attended unless the student notifies the Director of Academic Records / Registrar in writing within two weeks of registration that the student does not want any or all this information disclosed without the student's consent.

The University may disclose information concerning a student which is furnished to the University by the State of Oklahoma pursuant to the Campus Sex Crimes Prevention Act.

The University may release information to the parents of students under the age of 21 at the time of the disclosure when the University determines that the student has violated University rules or the law governing the use or possession of alcohol or other drugs. The University may also release any student record to the parents of a dependent student, as defined in section 152 of the Internal Revenue Code of 1986.

Upon written request, the University will disclose to the alleged victim of a crime of violence or a non-forcible sex offense the final results of the disciplinary proceeding conducted by the University with respect to that alleged crime or offense. The final results will be disclosed to the victim's next of kin if the victim dies as a result of the crime or offense.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.

ii) Challenges to the Education Record

A student shall have the opportunity to challenge any item in his/her education record which he/she considers to be inaccurate, misleading, or otherwise in violation of the privacy or other rights of students. A student shall initiate a challenge by submitting a request in writing for the deletion or correction of the particular item to the custodian of the record in question.

The custodian of the record shall respond to the student's request within seven (7) calendar days. If the custodian refuses to amend the record of the student in accordance with the request, the custodian shall so inform the student and the University President and shall advise the student of the right to a hearing which must be requested in writing to the University President within seven (7) calendar days.

If the student requests a hearing, the University President shall promptly appoint a hearing officer. The hearing officer shall set a time, date, and place for the hearing within fourteen (14) calendar days of the appointment. At least seven (7) calendar days before the hearing, the student shall be advised in writing by the hearing officer of the time, date, and place of the hearing, of the right to a full and fair opportunity to present evidence relevant to the issues, and of the right to be assisted or represented by individuals of his or her choice at his own expense, including an attorney. If the student chooses to be represented by an attorney, that decision must be conveyed to the hearing officer at least three (3) calendar days before the hearing date. The hearing officer may obtain other relevant information for use in the hearing.

The hearing officer shall provide the student with a written decision within fourteen (14) calendar days after the hearing concludes. The written decision shall include a summary of evidence and reasons supporting the decision. The decision of the hearing officer shall be final.

If the hearing officer refuses to amend the student's record, the student can submit a written statement to the hearing officer presenting his/her position in reference to the item of information. Both the written decision of the hearing officer and the statement submitted by the student shall be inserted in the student's education record and shall be maintained as part of the education records of the student as long as the record or contested portion thereof is maintained by the institution. If the education records of the student or contested portion thereof is disclosed by the institution to any party, the explanation shall also be disclosed to that party.

iii) Exceptions to the Policy

In compliance with the law, certain data/information, previously and here described, maintained in various offices of the University is not subject to inspection, review, challenge, correction, or deletion. Such information includes:

  • financial records and statements submitted by parent/guardian;
  • the University employment records of students except work/study students or students who are employees as a consequence of their student status;
  • records which are created or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional action in his or her professional or paraprofessional capacity, or assisting in that capacity; which are created, maintained, or used only in connection with the provision of treatment to the student; and which are not disclosed to anyone other than individuals providing the treatment. The records can, however, be personally reviewed by a physician or other appropriate professional of the student's choice. ("Treatment" does not include remedial educational activities or activities which are part of the program of instruction at the educational agency or institution.)

A student is entitled to review only that portion of an official record on file which pertains to that student.

b) Chapel-Assembly

Chapel is the gathering where the OBU family worships and glorifies God while building community, informing, and educating. The Chapel program is an integral part of the life of Oklahoma Baptist University. Chapel programs emphasize praise and participation in a creative and celebratory atmosphere.

i) Graduation Requirement

Chapel attendance is a graduation requirement for all students enrolled full time (12 credit hours or more) and for students residing in campus housing without regard for the number of hours enrolled. In order for a student to graduate and receive a diploma, all academic requirements must be met including satisfying the chapel attendance policy. Failure to meet the number of required chapels will result in the student contracting to make up the deficiency before a degree is awarded.

ii) Attendance Requirements

Students are required to attend a total of ninety-six (96) chapel programs to receive a bachelor's degree. The number is prorated for students who attend fewer than eight (8) fall/spring semesters. Credit for chapel attendance is given only for attending chapel. Absences are neither excused or unexcused. Doctors appointments, illnesses, school-related activities, and other reasons for failure to attend chapel do not reduce the total number required.

iii) Hardships

Chapel exemption for a specific semester will be considered when the student completes a form in the Student Development Office (GC 209). Exemptions are granted for only the current semester and requests must be submitted by the end of the second week of the semester Exemptions are granted for student teachers, second degree students, and commuters who live thirty (30) miles or more from campus and who do not have a Monday/Wednesday/Friday morning class.

iv) Attendance Procedures

Attendance is recorded by scanning a valid, functioning ID card upon entering and departing the chapel program. Students must be in the auditorium and successfully scan their ID card by five minutes after the scheduled start time and at the conclusion of the program in order to receive chapel credit.

c) General Academic Information

This material is based upon the University Catalog and is printed as a convenience to students. The Catalog is the official publication for academic regulations.

i) Absence from Class/Illness

Students are expected to be faithful in class attendance. Persistent failure to attend class will be reported by instructors to the Registrar, and the student may be requested to withdraw from the University.

Penalties for class absences may be assessed at the discretion of the instructor. Illness (properly attested) or representation of the University in approved activities will entitle the student to present additional work to compensate for class absences. All such work must be presented before the final examination is taken. However, when a student fails to attend class for any reason(s) for as much as 25 percent of the total number of meetings, he/she may be given a grade of F or FX at the discretion of the instructor.

If a student offers illness as an excuse for absence from class the instructor may elect to require "make-up" work on the basis of information provided by the student.

The student is responsible for assuming the initiative to ensure that course work is not adversely affected by absence.

If a student offers illness or absence due to participation in an official University activity as an excuse for absence from class, the instructor may elect to require additional work to compensate for class absences. The illness or absence due to participation in an official University activity must be properly attested by a faculty sponsor or University officer (for an official University activity) or a physician, nurse, dormitory director, or parent (for illness). The student is responsible for assuming the initiative to ensure that course work is not adversely affected by absence, for whatever cause.

ii) Examinations

Examinations must be taken at the regularly scheduled times. Students who miss examinations may make up the exam only with the permission of the instructor. Final examinations must be taken at the examination time scheduled by the Academic Center. Waiver of the final examination or a change in the time for the examination requires the approval of the dean of the college or school in which the course is offered.

iii) Faculty Advisor Program

An opportunity for academic counseling is provided each student through the Faculty Advisor Program. Each student is assigned a faculty advisor by the Academic Dean's Office when he/she enters the University. The student should consult frequently with his/her advisor about the course of study and other matters of academic concern. Note: Students are advised that the final authority with respect to academic requirements is found in the official publications and regulation of the University. Any advice which students obtain inconsistent with those policies and regulations should be confirmed in writing by an academic officer responsible for administration of the pertinent degree or program area.

iv) Mabee Learning Center

The Mabee Learning Center has been designed to serve the modern learning and study needs of students. It provides a wide variety of the most up-to-date study facilities: full text services, a fully integrated automated system (SIRSI Unicorn Management System), Dialog Reference Service, ProQuest, conference rooms, typing rooms, lounges, microforms areas, and audio-visuals.

Learning Center patrons must present validated OBU I.D. cards (with affixed bar code) when charging books for use outside the Center. Since the system is automated, charges are made to a student's account when materials are overdue. Swapping or loaning I.D. cards will result in charges being made to the person whose name is encoded on the I.D. card."

...Any person shall be guilty, upon conviction, of library theft who willfully:

1. Removes or attempts to remove any library material from the premises of a library facility without authority; or

2. Mutilates, destroys, alters or otherwise damages, in whole or in part, any library materials; or

3. Fails to return any library materials which have been lent to said person by the library facility, within seven (7) days after demand has been made for the return of the library materials." (Oklahoma Statute, Section 1739, Title 21, November 21, 1988)

A complete copy of the statute, including penalties, is available in the Media Center and Office of Student Development.

v) Student Success Center

The Student Success Center is committed to the success of each student at OBU. Its staff and resources are available to assist students of all majors, classifications, and academic needs with comprehension of course material as well as in the development of study, research, analytical, reading, writing, and critical thinking skills.

The Student Success Center offers tutoring in most core subjects as well as in mathematics, chemistry, physics, accounting and economics. Students can also find assistance in writing assignments and in strengthening or developing general study strategies. Further services include academic peer mentoring, broad-based writing support, and assistance in developing formal learning plans to aid students in their success at the university. Writing assistance and tutoring occur in a variety of formats: one-on-one, small-group, and large-group settings.

The Center is located on the third floor of the Mabee Learning Center (MLC 318) and is open from mid-afternoon to late evening during the week and for some limited hours during the weekend during regular semesters. Appointments are encouraged but walk-ins are always welcomed. Special forums and events will be offered by The Center throughout the academic year. For the current schedule or to make an appointment, email .

vi) Tape Recorders in the Classroom

The use of tape recorders in the classroom by students without authorization from the instructor or the Special Services Office is prohibited. The participation of individual students in class should not be recorded without their permission. Any authorization for the use of tape recorders in the classroom by students carries with it the following limitations: the tapes shall be used only for the student's private study; information from the tapes shall not be made available to other persons not enrolled in the course; and all tapes shall be destroyed at the end of the semester.

vii) Grade Appeals

In the case of a grade appeal, the student shall be considered to have an authentic grievance when he/she can demonstrate his/her grade for a course has been adversely affected because a faculty member has:

(a) made an error in the calculation of the grade or has made an error in reporting the grade to the registrar;

(b) made an arbitrary, prejudiced or capricious evaluation of the student;

(c) created and enforced course policy that is arbitrary, prejudiced or capricious;

(d) failed to notify (or to make a reasonable attempt to notify) the student of course requirements, policies, and/or penalties;

(e) failed to notify (or make a reasonable attempt to notify) the student in a timely manner of failure to achieve educational objectives;

(f) infringed upon the contractual rights of the student as delineated in the course syllabus, the Catalog, or other University policy documents;

(g) violated the civil or human rights of the student as defined by law.

An evaluation or policy shall be considered to be arbitrary if it can be demonstrated that it results from personal whim or impulse rather than reason or established practice in the course or discipline.

An evaluation or policy shall be considered to be prejudiced if it can be demonstrated to have been based on considerations not directly related to the student's mastery of course skills or materials or published course requirements. These may include, but are not limited to: race, sex, color, national origin, age, or disability which by law requires accommodation.

An evaluation shall be considered to be prejudiced if it can be demonstrated that the student's grade was adversely affected by failure to comply with a request or requirement not directly related to mastery of course skills, mastery of course materials, or published University or course policy.

An evaluation or policy shall be considered to be capricious if it can be demonstrated to be based on preferences or evaluative responses of the instructor which are arbitrary, whimsical, or idiosyncratic rather than based on sound pedagogy or accepted educational practice. In addition, an evaluation or policy shall be considered to be capricious if it can be demonstrated that the evaluation criteria or policy was evoked in a manner that was inconsistent and not based on sound pedagogy.

A grade appeal shall be initiated within ten (10) working days after receipt of the grade or after the beginning of the next academic semester. This time period may be extended by the chief academic officer on petition from the student(s) involved.

In a grade appeal, the burden of proof is on the student.

Step One: Attempted Resolution

It is the responsibility of the student to carefully review all course requirements and policies at the beginning of each semester, to understand the grading system that will be employed, to determine whether any course requirements or policies will produce a hardship, and to negotiate, if it is possible to do so, a resolution to potential difficulties before such difficulties occur.

Students are advised to keep copies of all graded materials produced for a class until such time as a final grade for the class has been received and/or to keep their own records of grades received on each graded assignment.

Should a student receive a grade on an assignment or a final grade for the course that seems to the student to be unfair, and if he/she believes he/she has grounds for a grievance as defined above, he/she shall employ the following procedure to seek resolution to the grievance.

(a) The student shall first consult with the faculty member. Contact with the faculty member shall be initiated within ten (10) working days after the beginning of the following semester. If the faculty member is not available for consultation, the student may petition the chief academic officer for extension of the time period.

(b) If this initial conference does not bring about a satisfactory result, the student who wishes to continue the appeal process should arrange a meeting with the chairman of the department or division involved. This meeting must be held within five (5) working days of the consultation with the faculty member. The student will present to the chairman a written statement explaining the reason for the appeal. If the chairman is the instructor involved in the appeal, the student may request a conciliation conference with the dean of the school or college or with the chief academic officer. The department or divisional chair will discuss the appeal with the faculty member and/or arrange a meeting between the faculty member, the student, and the chair. Should such a meeting be called, it will be held within five (5) working days of the student's request for a conference. The chairman and/or dean will seek to help the student and the faculty member resolve the disagreement.

(c) Should the department, college, or school have an established grade appeal procedure, the student shall follow it before progressing to step two.

(d) Should the conciliatory conference not yield a satisfactory result, the student should submit to the chief academic officer a request for a formal meeting.

Step Two: Formal Hearing

A written request for a formal hearing must be submitted by the student within ten (10) working days after the conciliation conference. The written request must be submitted to the chief academic officer. The petition must include detailed factual data and other information that the petitioner deems pertinent to his/her case, including an account of the informal procedures and why the attempted resolution was unsatisfactory.

Within five (5) working days after receiving the student's petition, an ad hoc hearing committee shall be formed. The chief academic officer shall select two faculty members upon the advice from the Chairman of the Faculty Council. The Dean of Students shall select two students upon advice from the officers of the Student Government Association. The ad hoc hearing committee will select an additional faculty member to be a non-voting chairman. No person with a conflict of interest shall be selected.

The hearing shall be within ten (10) working days of the selection of the ad hoc hearing committee at a time and place determined by the chief academic officer and communicated to all parties through his/her office.

The hearing will be conducted in private and the parties will make no public statements about the case.

The ad hoc hearing committee will not be bound by strict rules of legal evidence. Serious efforts will be made to obtain the most reliable evidence. The decision will take the form of finding of fact, conclusions, and a recommended disposition of the appeal. The findings of fact, conclusions, and recommended disposition must be based solely on the hearing records and pertinent University policies and procedures.

General Rules of Procedure

(a) Time limits may be extended by the chief academic officer when he/she considers the reasons for an extension to be warranted. However, a grade appeal should be resolved within one academic semester of the time the grade is received.

(b) The committee shall be provided copies of all written correspondence that has been exchanged relative to the appeal. These materials shall be collected by the chief academic officer and given to the chairman of the committee.

(c) All proceedings shall be closed to anyone except the participants and the committee. The committee will review written documentation and hear oral statements from the two parties. At the discretion of the chair, other students or faculty members may be invited for a portion of the hearing to provide relevant information.

(d) All proceedings and records of proceedings shall be confidential.

(e) A tape recording or video recording of the formal hearing will be made by the University. A transcript shall be provided at the expense of the party or parties requesting it.

(f) All formal hearing documents shall be kept in the confidential files in the office of the chief academic officer. The ad hoc hearing committee will present its decision in writing within five (5) working days to all parties and to the chief academic officer. Should the student initiate court action, the University reserves the right to discontinue internal procedures or to continue same to complete a record as the case warrants. The ad hoc hearing committee may decide (a) to uphold the grade assigned by the faculty member; (b) to suggest that the faculty member or the chief academic officer change the student's grade; or (c) to negotiate a mutually acceptable compromise between the student and the faculty member. At least three of the four voting members of the committee must concur that the grade should be changed before a decision is made to change a grade.

Faculty Appeal Rights in a Grade Appeal Case

A faculty member may appeal the decision of the ad hoc hearing committee to the Faculty Council. The faculty member has ten (10) working days to send a letter of appeal to the Faculty Council asking for a review of the record and stating his/her reasons for believing that the proceedings were not conducted fairly. The members of the Faculty Council shall meet within five (5) working days of receiving the written appeal and shall review the record. After reviewing all documents and transcripts relevant to the case, the Faculty Council will determine if there is reason to believe that the hearing was conducted with prejudice. The Faculty Council may conclude: (a) the proceedings of the ad hoc hearing committee were conducted fairly and uphold the decision of the ad hoc committee; or (b) the proceedings of the ad hoc hearing committee were not conducted fairly and recommend either that the chief academic officer convene a new ad hoc committee to rehear the appeal or that the president be asked to review the record and make a final decision in the case.

Changing a Grade in a Grade Appeal Case

Under normal circumstances, it is the right of the faculty member to assign grades and any grade change must be initiated by and submitted to the registrar by the faculty member. In the case of a grade appeal, the faculty member shall be requested to complete the change of grade form and submit it to the registrar. However, by virtue of this contract, the faculty herewith agree, in the case of a grade appeal, to yield to the chief academic officer the right to initiate a grade change. The chief academic officer shall not initiate a grade change until all opportunity for appeal by either student or faculty member has been completed. The chief academic officer shall follow the recommendation of the ad hoc committee in making any change of grade.

d) General Information

i) Advertisements and Announcements

Posters, advertisements, and announcements may be placed on bulletin boards in University buildings and/or on stakes on the University grounds with prior approval of person responsible for scheduling the building. Such materials may not be placed on inside and outside walls of buildings. Brief announcements of campus events and activities may be placed in the Chapel/Assembly Bulletin. Off-campus distribution of advertising posters by students representing campus organizations must be approved by the Publications Board.

ii) Alumni Association

The Oklahoma Baptist University Alumni Association includes graduates and former students. There are no dues, although members are encouraged to support the University through the annual alumni fund-raising efforts. The purpose of the organization is to foster, preserve, and advance quality Christian education; to support and promote the University; and, to unite in fellowship present and former students. The affairs of the Association are administered by the Executive Director of the OBU Alumni Association.

The Association maintains the permanent records of former students, supervises the annual Homecoming activities, publishes The OBU Magazine, and is engaged in the work of alumni organizations located in major areas of population throughout the country. Opportunities are thus provided for alumni to remain involved with OBU following the completion of their college experience.

iii) Financial Services

There are several banks and credit unions in the Shawnee community which offer services to meet the specific needs of college students. Their locations/services are available in the yellow pages of the local telephone directory.

iv) Bookstore

A variety of student classroom, study, and personal needs may be satisfied through purchases in the University Bookstore, located in the Geiger Center.

v) Calendar

The Grand Calendar is the means by which University approved on-campus and off-campus events are announced. The Director of the Geiger Center serves as the Calendar Officer and is responsible for the coordination and preparation of the various calendars. Access the Grand Calendar.

Athletic events, Fine Arts activities and student organization activities shall avoid on-campus scheduling conflicts with the following: campus revival, commencement, Focus Week, Limited Activities Days, Hanging of the Green, Homecoming, and President's Council Dinner.

vi) Campus Employment

The Student Services Center, GC 101, maintains a list of current job openings, both on and off campus. An electronic job board may be accessed at okbu.edu/career-development/job-board/. In addition, the campus and community is surveyed prior to the beginning of school and a job list is compiled and made available to students on the first Monday after move-in day.

vii) Campus Security Hours

The University does not permit activities nor random movement on or about the campus during night-time hours between the closing of University housing and 7 a.m. The principal reason for this provision is security of persons and property. Students on campus grounds during security hours must respond to the request of campus safety for identification and to his/her instructions if such are deemed necessary.

viii) Check Cashing

The Cashier's Office offers a check-cashing service to students. Checks drawn on local and hometown banks which do not exceed $50 will be cashed upon presentation of a valid student ID card. A charge of $15 is assessed if the bank on which a check is drawn refuses to honor the check and returns it to the University.

ix) Campus Security Report

The University's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the office of the Director of Security.

x) Equity in Athletics Disclosure Act Disclosures

In compliance with its duties under federal law, Oklahoma Baptist University makes annual disclosure of the commitment of the University to provide equitable athletic opportunities for men and women students. An annual report is available in the office of the Athletic Director.

xi) Employee Relations

Student employees are required to follow all student payroll policies to start and continue employment. Students should consult the Human Resources Office in Thurmond Hall regarding current policies.

xii) Lost and Found

Articles are gathered in Geiger Center office 205 and each of the residence hall offices. Items may be discarded and/or sold at auction in thirty (30) days.

xiii) Mail

Letters and packages addressed to University residents are delivered to the campus mail room. Residents should advise relatives and friends of their box number. Mailboxes are available, upon request, for students who reside off campus and are enrolled in at least six credit hours.Correspondence addressed to campus organizations is delivered to the sponsor or the Office of Student Development.

xiv) Personal Property

The University is not responsible for the personal property of students. Residents of University housing are encouraged to take appropriate precautions to protect property, including obtaining Renter's Insurance.

xv) Sales/Solicitations

Oklahoma Baptist University operates with a centralized fundraising philosophy. All fundraising efforts by OBU faculty, staff, students or organizations must be approved in advance by the Senior Vice President for Development. Applications may be picked up in the Development or Student Development offices.

xvi) Laura E. Scales Cafeteria

The Laura E. Scales Cafeteria, the Geiger Grill, Starbucks We Proudly Brew and the convenience store are operated by Chartwells. The Laura E. Scales Cafeteria is located in the Geiger Center and provides service to students, faculty, administration, staff, and guests. A valid student ID card must be presented by students who have purchased one of the various meal plans, while others are required to purchase meals individually. Students residing in University housing are required to participate in one of the meal plans offered as a room/board package. Exemptions from meal plan participation are considered only when employment prohibits participation or at the written request of a medical doctor who attests the need for exemption. Food service personnel will make every reasonable attempt to accommodate special dietary needs.

xvii) Publications Board

The Publications Board is an administrative advisory committee which studies the nature and problems of student publications. The board's primary duties are formulation of recommendations concerning The OBU Bison (campus newspaper) and the Yahnseh (yearbook) and the selection of the editors for each publication. The board also acts on requests for on-campus distribution of independent publications and on requests for solicitation of off-campus advertising by student organizations. The board consists of four faculty members, one administrator, and four students.

xviii) Student Publications

The principal publications with which students are directly concerned are The Bison, the student newspaper, and the Yahnseh, the yearbook. Student publications also serve as journalism laboratories, and, as such, are responsible to the Division of Language and Literature. The Bison is published regularly and distributed at various locations on campus. The Yahnseh is delivered each September and distributed at that time to students returning from the previous fall and spring semesters.

xix) Student Grievances

University policies provide the opportunity for students to file grievances concerning academic matters and/or complaints about administrative/staff personnel. Information regarding procedures may be obtained from the Academic Center and/or the Office of Student Development.

Learn more about the grievance process or to file a complaint.

xx) University Directory

The University Directory lists the campus/local addresses, telephone numbers, home state and classification of students and is distributed without charge.

xxi) Internal Communications Policy for Students

As a Christian institution of higher education, Oklahoma Baptist University has found that communication is an essential part of the daily interactions that make our existence possible. As a result, members of this community are expected to use the communication means afforded to them here at OBU in a prompt and responsible manner. Communication that upholds these ideals must not only be timely but also respect the standards set in detail in the Green Book and other applicable University policies.

In addition to direct means of communication (person-to-person and via telephone), the University expects all students to use these four primary means of internal communication:

1. Campus Mail (provided to all students)
2. Electronic Mail (provided to all students)
3. Voice Mail (provided to all students in residence on campus)
4. College Web Site (accessible to all students via the World Wide Web)

Official University communication may come to a student through any and/or all of these four means. All students are expected, on a regular basis, to accept their mail communication (campus, electronic, and voice) within a reasonable time period from the date of receipt. Under normal operating circumstances, a reasonable time period is defined as 2-3 business days. The term accept is defined as reading or listening to the respective form of mail and making any appropriate and reasonable responses.

Periodic circumstances (such as a break in the academic calendar or extended time off campus) may prevent a response within a normal time frame. During this time, students are expected to make their absence known to those on campus who may try to contact them--i.e. notifying the campus post office, leaving a message on voice mail, or an auto-reply on e-mail.

The web site is not a means to send information to members of the University. However, the web site does serve as a repository for important community information such as policies and procedures and information about various programs and services provided by the University. As a result, students are expected to access the University’s web site on a regular and/or as-needed basis to seek the information they need.

xxii) Campus Bike Policy

General Regulations

Cycling is an excellent way to travel around the campus community. Due to the large number of pedestrians and the risk of theft and/or abandonment, cyclists must exercise safety by following the campus bike policy.

Registration

All bicycles must be registered with the university. Registration is free and will be filed with the Business Office in Thurmond Hall. Registration is valid for six years and will include physical address, phone number, make, model, serial number and estimated value. The registered owner is responsible for communicating any change in address or phone number with the Business Office. The registered owner will receive a decal that should be placed on the bike frame below the seat. The owner or person to whom a bicycle registration is issued is responsible for any parking or registration violations and associated fines in which the bicycle is involved.

Parking

Bicycle parking is permitted on bike racks only. Bicycles should be locked on racks in order to promote maximum security. When a bike is parked for an extended amount of time in long term parking areas, it is strongly encouraged the seat and any quick release tires be removed.

Bicycles may not be parked inside buildings without permission from building coordinator/director. Bicycles parked indoors can obstruct emergency exits, fire extinguishers, and high pedestrian traffic areas.

Bicycles parked, chained or otherwise attached to trees, plants, railing, posts, signs, light poles, handicapped ramps, or any other than a bike rack may be impounded. The University assumes no responsibility for the care and protection of any bicycle, attached accessory, or contents, at any time the bicycle is operated or parked on campus. Designated Parking Areas Bicycle racks designated for long term parking can be utilized throughout the school year without penalty for parking.

The following bicycle racks are designated as long term parking areas:

Agee Residence Center
Burns & Cobb Apartments
East Devereaux Apartments
Howard Apartments
Kerr Dormitory
MacArthur Apartments
Taylor Residence Center
West Devereaux Apartments
West University Apartments
WMU Dormitory

All bicycle racks not specifically designated as long term parking areas are considered short term parking areas. Bicycles racks designated for short term parking can be utilized up to 3 days without penalty.

Violations and Fines

Parking and registration violations will be assessed a fine of $15 by appropriate University officials. Fines can be appealed within 30 days of the ticket issue or paid in the Business Office in Thurmond Hall. If not paid, a fine will be billed to the registered student’s account.

Impounding

Bicycles may be impounded for the following reasons: Illegal parking, lack of registration, and/or abandonment. The University will not be liable for any damage or loss caused by impoundment. Impounded bicycles will be placed in storage until the end of the current academic year. The University will dispose of impounded bicycles after the end of the current academic year. Release of impounded bicycles requires proof of registration, ownership, and proper release form from the designated campus agency.

Abandonment: A bicycle that does not show any sign of recent use or owner care is considered abandoned. Abandoned bicycles may be picked up and impounded.

Theft

Any bicycle suspected of being stolen should be reported immediately to campus safety.

xxiii) College Citizenship

Oklahoma Baptist University students are expected to obey the law, abide by University policies and rules, maintain high standards of moral conduct, evidence concern for the well-being and rights of others, and generally conduct themselves in a manner which is consistent with the purpose and character of the University. If a student fails to meet these expectations, the University may take disciplinary action, including but not limited to withholding of academic credit or degrees to suspension or expulsion.

Each student possesses the responsibility to report to the Dean of Students if a student is found to be in violation of federal, state, and/or local laws. Failure to report such a violation will result in a level of accountability that includes that decision along with the original violation.

The University encourages students to seek counseling and help on any matter that is interfering with their academic efforts or creating problems in their lives. The University desires to act out its redemptive and caring spirit by affording assistance to students in an atmosphere as confidential as possible. If the issues are beyond the University's resources, the University will help the student find other sources of assistance.

(1)Academic Dishonesty

The University maintains a strict policy concerning academic dishonesty, which includes cheating, plagiarism, giving assistance on an examination or paper when expressly forbidden by the instructor, and any other practices which demonstrate a lack of academic integrity. Cheating occurs any time a student uses deception in order to avoid fulfilling the specific requirements of an assignment or course and/or in order to receive a higher grade than he/she might otherwise receive. Plagiarism occurs when a student appropriates passages or ideas from someone else's writing into his/her own without providing proper documentation and/or without using quotation marks to indicate when he/she is directly quoting from a source. It is the responsibility of the student to know and to adhere to principles of academic honesty.

Burden of proof in cases of cheating and/or plagiarism rests with the instructor. Faculty who encounter instances of academic dishonesty and students so accused must follow the academic grievance procedure outlined below. A student found guilty of academic dishonesty will be subject to academic sanctions ranging from failure on the assignment to failure in the course to, in cases of repeated or flagrant violation, suspension or dismissal from the University. Records of academic dishonesty cases will be kept in a confidential file in the office of the chief academic officer.

In all cases involving academic dishonesty the burden of proof is on the faculty member.

Step One: Attempted Resolution

(a) The faculty member shall discuss with the student(s) the charge of alleged academic dishonesty and the faculty member's action.

(b) If the student(s) involved do not agree with the charge and/or with the faculty member's action, he/she may ask for a meeting with the department or divisional chairman who will attempt to mediate. Should the chairman be the faculty member involved, the student may request the dean of the faculty member's college or school and/or chief academic officer to act as mediator.

(c) Should the department, college, or school have an established appeal procedure for cases of academic dishonesty, the student and faculty member shall follow it and, should that procedure not yield a satisfactory resolution, shall proceed to step three.

Step Two: Conciliation Conference

If the first step does not bring about a satisfactory resolution, the student may arrange a conciliation conference with the faculty member, the department or divisional chairman, and the chief academic officer. This must be done through the office of the chief academic officer and, if requested, must be held within five (5) working days of the completion of step one. If he/she believes that the result of the conciliation conference is unsatisfactory, the student may request a formal hearing.

Step Three: Formal Hearing

A written request for a formal hearing must be submitted by the student within ten (10) working days after the conciliation conference. The written request must be submitted to the chief academic officer. The petition must include detailed factual data and other information the petitioner deems pertinent to his/her case, including an account of the informal procedures and why the attempted resolution was unsatisfactory.

Within five (5) working days after receiving the student's petition, an ad hoc hearing committee shall be formed. The chief academic officer shall select two faculty members upon the advice of the Chairman of the Faculty Council. The Dean of Students shall select two students upon the advice from the officers of the Student Government Association. The ad hoc hearing committee will select an additional faculty member to be a non-voting chairman. No person with a conflict of interest shall be selected.

The hearing shall be held within ten (10) working days of the selection of the ad hoc hearing committee at a time and place determined by the chief academic officer and communicated to all parties through his/her office.

The hearing will be conducted in private and the parties will make no public statements about the case.

The ad hoc hearing will not be bound by strict rules of legal evidence. Serious efforts will be made to obtain the most reliable evidence. The decision will take the form of finding the fact, and a recommended disposition of the appeal. The findings of fact, conclusions, and recommended disposition must be based solely on the hearing records and pertinent University policies and procedures. The findings, conclusions and recommendations shall not be inconsistent with applicable provisions of local, state, and federal law.

General Rules of Procedure

(a) Time limits may be extended by mutual agreement of the parties involved and should be communicated through the chief academic officer in writing to all parties.

(b) All proceedings shall be closed to anyone except advisors, the participants, and the committee.

(c) All proceedings and records of proceedings shall be confidential.

(d) A tape recording or video recording of the formal hearing will be made by the University. A transcript shall be provided at the expense of the party or parties requesting it.

(e) All formal hearing documents shall be kept in confidential files in the office of the chief academic officer.

The ad hoc hearing committee will present its decision in writing within five (5) working days to all parties and to the chief academic officer. Should either party not be satisfied with the decision, he/she may appeal the decision to the President who will render a final and non-appealable decision within ten (10) additional working days and shall inform in writing all parties involved of his decision.

Should the student initiate court action, the University reserves the right to discontinue internal procedures or to continue same to complete a record as the case warrants

(2)Alcoholic Beverages/Drugs

The University prohibits the possession, use, or distribution of alcohol and illicit drugs by students, employees, and others, on University premises or in connection with any University activity. Further, the University may discipline a student for the violation of alcohol or drug laws wherever that violation occurs. A student's parents will be notified when a violation occurs if the student is under the age of 21.

Student organizations shall be subject to discipline, including the revocation of recognition, for the violation of alcohol or drug laws or the University's alcohol and drug policy by persons participating in the activities of the organization, or for the organization's failure to comply with the University's rules for student organizations related to alcohol and drugs.

(3)Breach of Peace

Breach of peace is defined as an action which disrupts the peace or endangers the safety, health, rights, or life of any person, and an activity which incites others to such actions. Students who engage in such activities will be subject to disciplinary action. Disruption of the functional processes of the University by individuals and/or organizations will not be permitted.

Offenders will be advised by a University official that the activity is an abridgment of University regulations and will be instructed to cease the activity immediately. The student I.D. may be requested and offenders who do not have such identification may be considered non-students and may be charged appropriately.

(4)Computer Use

The University's computer labs housed in Thurmond Hall, Bailey Business Center, Raley Chapel, various residence halls and any other locations provide OBU students the opportunity to investigate and utilize technologies which are useful for their course work and future professional lives. All OBU computer labs follow University policy concerning Internet and WWW access which parallels University philosophy on college citizenship. Students are asked to adhere to these policies or risk the elimination of their lab privileges.

Specifically, students should not use the computer lab technology to access or send information which is not in agreement with the stated University policies on pornography or related issues. The University Computer Center has the authority and ability to track, monitor, and report Internet usage on any University-owned computer to the various administrative units when infractions have taken place.

Those students using University-owned computers or University network/Internet access who do not comply with these and other policies will be dealt with in accordance to campus policy regarding college citizenship.

(5)Damage to Property

Students found to be responsible for damaging, vandalizing, or defacing University property or property belonging to others or furnishings or possessions of fellow students will be asked to pay full restitution for their damages. The student may also face misdemeanor charges of "vandalism" and/or be placed into the University's disciplinary process. Using chalk to communicate messages is only allowed when the markings are made on sidewalks exposed to the elements and when the messages are consistent with the mission and the purpose of the university.

(6)Disciplinary Procedures/Appeals

The disciplinary power of the University is inherent in the University's responsibility to protect its "high purpose of offering a liberal education in an atmosphere of Christian culture" through regulation of the use of its facilities, and through the setting of standards of conduct and scholarship for students. Disciplinary proceedings are instituted for violation of University policies established in advance and made available in an accessible form. The Green Book, the student handbook, provides detailed statements concerning University policies, procedures, and penalties relating to the College Citizenship statement. The Green Book may be accessed on the University's web site at www.okbu.edu/greenbook. It is the students' responsibility to be knowledgeable of its contents. Penalties imposed as a result of a violation of the College Citizenship statement and University policy will bear a reasonable relationship to the violation.

Hearing Officers and Bodies for Disciplinary Decisions

  • The term Hearing Officer may refer to the Dean of Students, the Assistant Dean of Students, Residence Directors, or any other designee made by the Dean of Students.
  • The term Hearing Body may refer to the Student Government Association Supreme Court or the Judicial Sub-Committee elected from and by the Student Development Committee.
  • Residence Directors will hear cases concerning minor infractions of University policy. More serious violations of University policy will be heard by the Dean of Students. These more serious types of violations of University policy, as determined by the Dean of Students, may be handled by the University Administration with the aid of the Student Government Association Supreme Court.
  • The Student Development Judicial Sub-Committee is composed of five (5) members of the Student Development Committee. The sub-committee hears appeals from students concerning decisions made by the Dean of Students or by a designee made by the Dean of Students. The five members include: the chairman of the Student Development Committee or a designee of the chairman, two (2) student members of the Student Development Committee, and any two (2) additional members of the Student Development Committee. The chairman has the discretion to appoint a non-member of the Student Development Committee to serve on the Judicial Sub-committee when members are not available to serve in a timely manner.
  • The University President, acting in the President's sole discretion, reserves the power to temporarily suspend the privileges of a student during a time in which the student is under investigation for violation of University policy, and/or state, federal, and/or local law. These determinations are made when the potential policy violation is so significant that the well-being of members of the University community, other parties, and/or the mission of the University may be damaged as a result of such a potential policy violation.

Appeals

A student has the right to appeal and has 48 hours to submit a written appeal regarding a disciplinary decision. Appeals to disciplinary decisions made by a Residence Director will be heard by the Dean of Students or a designee of the Dean of Students. Appeals to disciplinary decisions made by the Dean of Students will be heard by the Student Development Judicial Sub-Committee.

The Student Development Judicial Sub-Committee will grant an oral hearing if the penalty imposed does not bear a reasonable relationship to the violation. Decisions of the Judicial Sub-Committee are final.

Student Rights and Responsibilities for the Discipline Process

The following rights and responsibilities define the nature of the relationship shared by the University hearing officer or body and the student in times when the student is charged with a violation of University policy.

  • The student bears the responsibility to respond to questions posed by the University hearing officer or body in an honest and forthright manner.
  • The student has the right to request a written statement of charges pertaining to a violation of University policy.
  • The student has the right to offer personal testimony and/or witnesses in his/her own behalf.
  • The University hearing officer or body has the responsibility to communicate the rationale of his or her/ its decision to the student.
  • The student has the right to one appeal of a disciplinary decision beyond the originating University hearing officer or body.

Penalties for Violation of University Policy

Categories of penalties can include but are not limited to the following:

A) Disciplinary Reprimand - An official statement to the student advising him or her that a violation has occurred.

B) Disciplinary Probation - This condition encumbers the student's good standing in the University for a stated period of time. Penalties can include, but are not limited to, the loss of University-administered financial aid (i.e. academic scholarships, endowed scholarships, talentships, athletic scholarships, etc.); restriction from participation in University-sponsored groups (i.e. fine arts organizations and athletics); and restriction from holding office in University-sponsored organizations. Disciplinary probation can also include assigned counseling sessions, educational activities, and/or community service hours relating to the violation. Failure to complete any assigned counseling sessions, educational activities, and/or community service hours in the manner prescribed by the hearing officer or body results in further disciplinary action.

C) Disciplinary Suspension - For a fixed period of time the student may not remain on nor visit the campus to participate in any academic or other activity. A student who has been suspended for disciplinary reasons must petition for readmission at the conclusion of suspension. Readmission to the University may require the completion of assigned counseling sessions, educational activities, and/or community service hours.

D) Disciplinary Expulsion - The student is denied the right to participate in any academic or other activity for an unspecified period of time. In addition, the student may not remain on nor visit the campus for this unspecified period of time. Only under the most unusual circumstances will a dismissed student be readmitted to the University. Readmission to the University may require the completion of assigned counseling sessions, educational activities, and/or community service hours.

(7)Dress

Responsibility for appropriate dress is placed upon each student. Faculty members may determine whether a given mode of dress disrupts the academic process in the classroom. More formal dress, if announced by the appropriate agency, may be required for special events or occasions. Standards of dress are not minimized nor eliminated by the absence of a set of regulations, but the University administration assumes the majority of students have, and shall continue to, accept individual responsibility for appropriate dress as a member of a Christian academic community.

(8)Falsification of Records

A student may not furnish false or misleading information to University officials or on official University records nor shall a student alter or tamper with such records. This prohibition includes, but is not limited to, records relating to residence hall procedures, requests for information, academic records such as transcripts, and grade reports.

(9)Firearms-Fireworks

Possession or use of firearms/fireworks or incendiary devices is expressly forbidden. The city of Shawnee prohibits the sale, storage, discharge, or transportation of fireworks under the Fire Prevention Code. The Oklahoma Self-Defense Act, enacted in 1995, allows any entity to control the possession of weapons on any property owned by the entity.

(10)Gambling

Gambling is not permitted on campus or at University sponsored off-campus activities.

(11)Guests

Students are responsible for the behavior of their guests, who should be aware of and responsive to the regulations which govern conduct on the University campus.

(12)Harassment and Discrimination

Oklahoma Baptist University strives to maintain high standards of professional ethics in an atmosphere in which individuals do not abuse their personal authority or power in interpersonal relationships.

Oklahoma Baptist University is committed to maintaining a humane atmosphere in which the race, color, gender, age, national origin, marital status, and cognitive or physical disability are not disparaged. The University will not tolerate language or behavior directed against particular persons or groups the intent of which is to degrade, humiliate, embarrass, frighten, or otherwise dehumanize.

(13)Sexual Harassment

Sexual harassment is defined as any unwelcome sexual advance or other unwelcome verbal or physical conduct of a sexual nature when (1) a reasonable individual would believe that his/her response to the conduct will affect his/her employment or academic status; or (2) the conduct creates an intimidating or hostile environment for work or learning. Sexual harassment can be verbal, visual, physical, or communicated in writing or electronically. Although sexual harassment may violate state or federal law, the University may consider conduct to be sexual harassment whether or not it rises to the level of illegal sex discrimination.

The following are some examples which may be sexual harassment: requests for sexual favors; hugging; touching; patting or brushing another's body; inappropriate whistling or staring; veiled suggestions of sexual activities; requests for private meetings outside of class or business hours for other than legitimate mentoring purposes; use in the classroom of sexual jokes, stories, or images in no way germane to the subject of the class; remarks about a person's body or sexual relationship, activities, or experience.

(14)Discriminatory Harassment

Harassing conduct includes, but is not limited to, the following: (i) epithets, slurs, negative stereotyping, threatening, intimidating, or hostile acts, that relate to race, color, gender, national origin, age, or disability; and (ii) written or graphic material that denigrates or shows hostility or aversion toward an individual or group because of race, color, gender, national origin, age, or disability and that is placed on walls, bulletin boards, or elsewhere on campus or circulated on campus. Such harassment is contrary to the Christian standards of conduct expected of all members of the University community, students, staff and faculty.

Any student who engages in harassment will be subject to disciplinary action ranging from a warning to expulsion, if appropriate. Persons who believe they have been objects of sexual harassment or gender discrimination should so advise the chief officer responsible for his/her area, or in case of students, the Dean of Students.

(15)Hazing

Oklahoma Baptist University is committed to the intellectual, physical, spiritual, and social development of its students. Campus organizations should emphasize the development of unity and respect for the dignity and worth of each student.

The University maintains a strict policy which prohibits hazing, including any activity that may recklessly or intentionally endanger the mental or physical health or safety of the student for the purpose of initiation or admission into or affiliation with any University-sponsored organization. Individuals or organizations engaging in hazing activities as defined by the guidelines shall be subject to disciplinary action. Willful participation in hazing activities by the pledge shall not relieve the organization or its members from disciplinary action by the University. It is the responsibility of the student and/or organization to be fully aware of and adhere to the hazing guidelines.

In accordance with Oklahoma Statutes, Section 1190, Title 21, the following activities shall be considered hazing, thus are prohibited from inclusion in organizational activities. These activities shall include, but are not limited to:

1. road trips, which generally are defined as activities in which students are transported from the campus to engage in various activities, and, in some instances, are required to return to the campus by walking;
2. a requirement that students wear clothing which obviously deviates from the normal apparel worn by students, i.e. sleep wear, "geek/nerd" clothing, dirty/unwashed clothing, etc.;
3. strenuous physical activity which resembles calisthenics or other forced physical exertion that may result in physical injury;
4. forced consumption of food items or beverages;
5. whipping, beating, or branding regardless of the objects used in such activities;
6. activities designed to humiliate, or otherwise bring undue mental and/or physical stress;
7. interference with normal study habits and/or sleeping patterns; and,
8. any and all forms of kidnapping are deemed to be disruptive to the life of the University. Kidnapping involves any activity that is not a formally scheduled event (date, time, location) involving the foreknowledge of individual members, member affiliates, and pledges, and creates an environment where individuals commit reactive forms of activity in comparison to one another. Any act of kidnapping, regardless how benign, will at minimum result in automatic probation for the club in question. Reinstatement of complete standing of a club found in violation of this decision is subject to the approval of the Dean of Students and the President of Oklahoma Baptist University.

The Dean of Students may intervene in the judicial process if deemed necessary by the University administration.

Adopted by the OBU Board of Trustees: July 12, 1991.

(16)Human Sexuality

Oklahoma Baptist University strives to create a learning environment where community members can safely engage each other in meaningful dialogue about important issues, including those of human sexuality.

Sexuality is a gift from God. God created sex and declared it “good”(Genesis 1:27-28). Oklahoma Baptist University affirms the biblical standard of sexuality through scripture that teaches God’s standard for human sexuality:

  • Sex is intended for producing offspring (Gen. 1:28) and for pleasure (Prov. 5:18,19; Song of Solomon).
  • Sex is explicitly intended for the marital relationship between a man and a woman (I Cor. 7:2-5). The physical and emotional intimacy of sex is designed specifically to unite the couple in a lifelong commitment to each other (Gen. 2:24; Matt. 19:5).
  • Sexual relations outside of marriage are strictly forbidden (Ex. 20:14; Prov. 5:1-11; 6:23-33; 7:5-27).
  • "Sexual immorality" (both heterosexual and homosexual) is strongly condemned in Scripture (Rom. 1:26-28; I Thess. 4:3) because our bodies are a "temple of the Holy Spirit" (I Cor. 6:13-20).

Oklahoma Baptist University continues to affirm the biblical standard as a faithful commitment in marriage between a man and woman and purity in relationships outside of marriage. Along with the rest of creation, however, sexuality has been affected by sin (Genesis 3). As a result of the Fall of Mankind, sin has a wide impact on our lives and every person struggles with temptation in one form or another. Temptations relating to sexuality include heterosexual sex outside of marriage, homosexual behavior, the perversion of sexuality through pornography, rape, incest, sexual addictions and all other forms of sexuality that deviate from the biblical standard for sexuality. It is the University's expectation that OBU students, faculty, and staff will comply with the biblical standard for sexuality.

OBU students, faculty and staff are called to exercise their personal freedom and responsibility within the framework of God’s word (Gal. 5:13-14; I Peter 2:16-17) and to treat their own bodies and those of others with the respect and honor due the temple of God (I Cor. 6:20). It is the University’s intention to promote behavior consistent with scriptural principle. Students with questions regarding these issues are encouraged to avail themselves of opportunities for confidential discussion and support through the University Counseling Office or the Student Development staff, including the Residence Directors, Dean and Assistant Dean of Students, the Director of Student Services and/or Campus Ministry.

In accordance with biblical teaching on admonishment and reproof (Gal. 6:1-2, Matt. 18:15-17, Col. 3:16-17), the University will direct compliance with disciplinary requirements. These disciplinary requirements may include but are not limited to mandatory counseling, probation, or departure from the University. Refusal to comply with the clearly stated and scripturally supported policies shall result in departure from the University.

(17)Insubordination

Students are expected to heed instructions and directions from University personnel acting in an official capacity. Such instructions/directions include, but are not limited to, an administrator's summons, a faculty member's admonition to cease disruption of a class, a Campus Safety officer's direction in a crisis or emergency situation, and instructions of a staff member related to campus activities.

(18)Romantic Relations between employees and students

Oklahoma Baptist University is a close community of faculty, staff, and students in which personal relationships are important. OBU encourages faculty and staff to relate to students as whole persons, in and out of the classroom, and to be sensitive to their needs both academically and personally.

Faculty stand in a unique position of power over the students. Along with staff, faculty must avoid any relationship with a student which appears to pose the potential of an abuse of power, and/or any relationship with students which undermine or have the potential to undermine the educational process.

Sexual relationships are expected to occur only in the context of marriage. Any sexual relationship between an employee of the University and a student not married to that employee will be the basis of termination of the employee and dismissal of the student. Situations must be avoided which reasonably could be interpreted as opportunities for sexual relationships between employees and students.

(19)Serenading

Organizations or student groups wishing to serenade residents of University housing units must have received permission from the Office of Student Development prior to the activity. Serenades may not continue beyond thirty (30) minutes past the official closing hours of University housing. Serenaders are subject to the instructions and directions of Campus Safety and/or University officials.

(20)Student Safety

1. General Information. Oklahoma Baptist University is concerned about the well-being of all students. Any behavior, including non-privileged verbal statements, that tend to demonstrate an intent or desire of a student to inflict harm upon himself, herself or another is considered a serious matter. Such behavior demonstrates that the student's well-being may be in jeopardy and interferes with the educational efforts of other students and with Oklahoma Baptist University's mission to educate all students.

2. Policy Statement. Any student who (a) states an intent or desire to harm himself, herself or another, or (b) attempts to harm himself, herself, or another, or (c) harms himself, herself or another may not live in University residential facilities or participate in University academic programs until cleared to do so by the Dean of Students in accordance with the clearance procedure set forth below. The prohibition against living in University residential facilities and participation in University academic programs is not disciplinary in nature, and the fact that such a prohibition has been imposed will not be entered in the student's educational records. However, if the student engages in disruptive behavior (which may include, but is not limited to, the behavior that caused processing under this policy) or fails to comply with the terms of the clearance procedure, that student may be subject to disciplinary action in accordance with the student disciplinary policy.

3. Incident Reporting. If a student is in need of immediate medical treatment, the Oklahoma Baptist University Department of Campus Safety (extension 6000) or Shawnee Police Department (9911) should be notified immediately. If a student or faculty or staff member observes a student (a) stating an intent or desire to harm himself, herself or another, or (b) attempting to harm himself, herself, or another, or (c) in the process of harming himself, herself or another, the person observing such behavior should report what was observed to the Oklahoma Baptist University Department of Campus Safety (extension 6000) immediately and to the Dean of Students (extension 2406) as soon as possible. The Dean of Students may consider the need to advise parents/guardians.

4. Consideration of the Report. The Dean of Students will review incident reports generated by the respective campus and/or local officials. As a result of the review of these reports, the Dean of Students will determine whether or not the student will withdraw from the life of the University or begin the clearance procedure to return to University residential facilities and/or resume participation in University academic programs.

5. Clearance Procedure.

(a) Notice. The Dean of Students, or any Oklahoma Baptist University official with responsibilities in residence life or academics, may notify each student who has been observed (a) stating an intent or desire to harm himself, herself or another, (b) attempting to harm himself, herself or another, or (c) in the process of harming himself, herself, or another that he/she will not be permitted to continue to live in the University residential facilities or to participate in academic services until the student receives approval of the Dean of Students in accordance with this clearance procedure. If, after a student has been notified that he/she cannot live in the University's residential facilities or participate in the University academic programs, he/she violates the prohibition by attending class or entering a residence hall, such violation may result in disciplinary action in accordance with the student disciplinary policy.

(b) Evaluation by a qualified mental health professional. Before the Dean of Students may clear a student to live in the University's residential facilities or participate in the University's academic programs, the student must have an assessment conducted by a qualified mental health professional, including those in Oklahoma Baptist University counseling services. Cost, if any, for evaluation and treatment will be the responsibility of the student.

(c) Communication of results of evaluation to the Dean of Students. The student must arrange for the mental health professional who evaluated the student to contact the Dean of Students. Because the student's contact with the professional is confidential, the student will be requested to sign a release form permitting the mental health professional to disclose the evaluation to the Dean of Students. The mental health professional will be asked to provide his/her opinion about (1) the student's readiness to resume living in the University's residential facilities and participation in the University's academic programs, and (2) recommendations about conditions the University should impose on the student's participation that are in the student's best interest. The opinions of the mental health professional may be communicated orally at first for expedience but must be followed in writing.

(d) Student interview with the Dean of Students. After the student has been evaluated by a mental health professional, the student must schedule an interview with the Dean of Students. Interviews may be scheduled between the hours of 8 a.m. and 5 a.m., Monday through Friday. The purpose of the interview is to determine if the student will be allowed to resume living in the University's residential facilities and participation in the University's academic programs.

(e) Approval from the Dean of Students. Based upon the interview with the student and the results of the evaluation by the mental health professional, the Dean of Students will make a decision about the student's fitness to resume living in the University's residential facilities and participation in the University's academic programs. If the Dean determines that the student is able to resume living in the University's residential facilities and participation in the University's academic programs, the Dean will provide a letter to the student stating the student has been cleared to return to residential facilities and to classes. The student must present the letter to the residence life staff or any faculty member who requests the letter as proof that the clearance process has been completed.

(f) Unavailability of the Dean of Students. In the event that the Dean of Students is unavailable to perform any task pursuant to this policy, the Assistant Dean of Students shall act in the Dean's behalf. If the Assistant Dean of Students is also unavailable, the Director of Student Services shall act in the Assistant Dean's behalf.

(21)Tobacco

In keeping with the mission and purpose of the University, and in order to encourage a clean and healthy environment, the use of tobacco by anyone in any form, including simulated tobacco products, is expressly forbidden 24 hours a day, seven days a week on all OBU campuses in/on University buildings, grounds, vehicles, and at University sponsored events on or off campus.

Anyone wishing to participate in tobacco cessation programs is referred to the OBU Recreation and Wellness Center (405) 585-5221 or the Oklahoma Tobacco Quit Line 1 (800) 784-8669.

(22)Theft

A student who appropriates property belonging to others without proper consent of the owner or the person legally responsible for the property shall be required to make proper restitution. Possession and/or sale of stolen property shall be grounds for immediate expulsion from the University.

Theft also may be defined as unauthorized acquisition and/or use of information from the University computer and access codes to the computerized long-distance telephone service.

(23)Unauthorized Entry

Students and/or guests may not, without specific authorization, enter a University building, office or other rooms which are locked or to which entry is prohibited. Specific authorization is required for students to remain in buildings, offices or rooms after closing hours for the particular area. Unauthorized entry, or the assistance of others to gain unauthorized entry, shall result in disciplinary action.

e) Student Services Center

i) Career Planning Services

The Career Planning and Placement Office provides career assessment services for students and information concerning vocational opportunities. The Career Planning and Placement Office aids students and alumni in securing employment in the following ways:

  • The office offers assistance in resume' preparation, guidance in career planning and aids in job search.
  • The office acts as a referral service, establishing credentials for each graduate who requests a reference file be established in his name. These files are sent to prospective employers at the individual's or employer's request. There is a nominal fee for this service.
  • The office maintains current full-time job vacancies and posts part-time vacancies in the Shawnee area at okbu.edu/businessaffairs/hr/jobs.html
  • The office offers the use of pamphlets, catalogs, and other career search material.

With the exception of the reference file, all services offered to students and alumni by the office are free.

ii) Counseling Services

The University offers personal counseling services free of charge to all full and part-time students. Appointments are confidential and may be made by calling the Counseling Office.

iii) Testing Services

The Testing Office administers the majority of non-classroom related tests on campus. Among those given are the English Proficiency Exam, the CLEP, the ACT, the PPST, interest inventory/personality inventory tests, and special accommodation testing.

iv) Health Services

Students are expected to assume primary responsibility for individual health needs, including financial responsibility for medical treatment which may be required. The University offers supplementary services through the employment of a Campus Nurse, who is available during specified business hours to consult with students concerning health needs and practices. The principal duties include advising students with health problems; assistance in contacting a physician if the student is unable to take the initiative or unfamiliar with local medical personnel; cooperation with the various departments to provide maximum utilization of health services; and, planning/promotion of health education programs available to the University community.

v) Special Services or Disability Services

The University provides support services to students with disabilities. The University is committed to the goal of achieving equal educational opportunity and full participation for students with disabilities. If you have a need for services due to disabilities, please contact the Director of Student Services.

vi) Health Insurance

Students not covered by parents' family policies are encouraged to purchase health insurance which provides adequate hospitalization and medical coverage. Students seeking information concerning health insurance should contact the Student Development Office, GC 209.

International students are required to secure health insurance prior to acceptance for admission.

vii) Albert J. and Laura Belle Geiger Center for University Life

The Geiger Center is a facility of vital importance to the college community and its constituency. It has been called the campus "living room," but it has many other functions.

In this building are housed the Geiger Grill, Starbucks We Proudly Brew, a convenience store, University post office, mailroom, copy center, University cafeteria, University Bookstore, meeting rooms, special dining areas, lounges, an information desk, and a meditation room. The offices of the Director of Geiger Center, Dean of Students, Assistant Dean of Students, Director of Student Services, Campus Nurse, University Counseling Office, Career Services Office, Special Services Office, University Testing Program, Student Government Association, Food Service Director are also located in the Geiger Center.

viii) Policy

I. Scheduling and Use of Geiger Center Facilities:

A. Meetings of groups and organizations and utilization of catering services must be scheduled and details must be arranged in the Office of the Geiger Center Director, GC 205.

B. Facilities are basically intended for use by students, faculty, staff, and alumni for extracurricular activities. Preference shall be given to these groups and activities. Classes may not be scheduled on a regular basis.

C. Facilities shall also be available to off-campus religious, educational, civic, or service organizations.

D. Groups using the facilities shall be held financially responsible for damages incurred during the use of the building.

II. Fees for Usage of Facilities:

A. Student, faculty, or administrative groups or organizations approved or recognized by the University will not be charged a usage fee for facilities unless those groups are generating revenue. Such groups will, however, be billed for operational costs and any food services provided through the University Food Service.

B. Approved non-University groups may rent facilities according to a fee schedule available in the Office of the Director.

III. Food and Beverage Served:

All food and beverage served in the Geiger Center shall be obtained from University Food Service and arranged through the Geiger Center Director's office with the following exception: Small student groups or organizations may bring their own light refreshments, including punch, cookies, brownies, and chips. Any items not on this list must be approved by the Geiger Center Director.

IV. Faculty Lounges:

The Faculty Lounge is designed and intended for informal gatherings of faculty and staff. It is not to be used as a regular meeting room, but may be reserved by a group depending upon the purpose of the meeting. Reservation is at the discretion of the Geiger Center Director, and must be made between 8 a.m. and 5 p.m. Receptions, faculty interviews, and informal meetings may be scheduled in the Faculty Lounge if prior permission is granted through the director of the Geiger Center's Office.

V. Booths/Tables in First Floor Area:

Booths may be set up in the downstairs area for distribution of materials, selling of items, and/or other miscellaneous needs. An individual cannot sell for personal profit. Posters must be on the table only and not the windows or walls. All booths must be contracted through the Geiger Center Director and assessed a nominal charge.

VI. Regulations Governing Building Usage:

A. The use of tobacco in any form is prohibited in the Albert J. and Laura Belle Geiger Center for University Life.

B. University rules prohibiting alcoholic beverages and gambling will be enforced in the Geiger Center.

C. Individuals shall be held responsible for any negligent or intentional damage to Geiger Center property. Any damage caused by participants in special campus events shall be charged to the sponsoring organization.

D. Ordinary courtesy will be expected in the public areas at all times. Sleeping in public areas is prohibited. Stairways must be kept clear at all times.

E. All patrons must adhere to University dress regulations, including the wearing of shoes and shirts at all times.

F. The use of tape, thumb tacks, or nails on doors or walls is prohibited. Posters or any other type of display or decoration may NOT be attached to the walls, doors, or windows of the Geiger Center.

G. Posters and notices to be placed on the Geiger Center bulletin boards must be approved by the Director of the Geiger Center. Posters and notices shall be limited to one per event and a maximum of 22x28 inches in size. Time limit for displaying these items will be two weeks.

H. Equipment and furnishings assigned to the Geiger Center shall not be removed from the building for any reason. Furniture and equipment may be moved within the building only by Geiger Center and Physical Plant staff personnel. Arrangements of furniture in rooms to accommodate needs of a group or organization must be requested in the Office of the Director.

I. Children under fourteen (14) years of age may not be permitted in any area of the Geiger Center unless accompanied by an adult.

J. Pets are not permitted in the Geiger Center.

K. Rehearsal of instrumental groups requires the written permission of the Geiger Center Director and shall be restricted to preparation for a program to be presented in the building.

L. Meditation Room use shall be restricted to the activity designated by the title and shall not include group meetings.

M. The following special uses of facilities require the written permission of the Geiger Center Director:

  • Voting stations and ballot boxes for campus elections.
  • Activities or displays by outside salesmen to sell goods or offer services to students, faculty, or staff.
  • Recruitment activity or displays by military, industrial, or educational recruiters.
  • Sales of items or solicitation, as fund-raising projects by organization or faculty groups.
  • Any booths/tables in the first floor area.

ix) Services of the Geiger Center

I. LOST AND FOUND articles are kept in the Geiger Center Director's office for a month before being discarded, donated or sold.

II. TELEPHONES are available in two locations. Three telephones are located in a special bay under the west stairs, one (1) of which is coin-operated. One (1) telephone is located in the foyer at the south entrance.

III. AN AUTOMATED TELLER MACHINE is located in the foyer at the south entrances through an agreement with Arvest Bank.

x) Food Service

The University Food Service is operated by Chartwells under contract with the University. Arrangements for special events requiring food service should be made through the Office of the Director of the Geiger Center.

The food service will provide picnic lunches and special meals for contract students if arrangements are made with the Food Service Director at least ten days before an event.

A food service committee composed of students and staff meets regularly during the school term. This group serves as liaison between students and Chartwells and plans special events related to the food service.

xi) Meetings and Facilities

The Office of the Director of the Geiger Center is responsible for the campus-wide University Calendar (Grand Calendar) and thus serves as the official clearinghouse for the scheduling of all meetings of campus organizations and all other non-academic meetings or activities held on campus.

Guidelines are required to provide maximum use of space because of constant and heavy demand for meetings and program presentations areas. Priorities apply to some of the facilities which campus organizations may use.

POTTER AUDITORIUM is the official University auditorium. With a capacity of approximately 2,000 it is the only campus auditorium which seats more than 500. It is used by campus, local, and state groups for a variety of purposes. The University administration and campus groups have priority in the use of this facility although it may be rented by Baptist, local, and state groups.

Potter Auditorium may also be reserved for rehearsals. The University administration can pre-empt a rehearsal period if notice of at least one (1) week is given.

All requests for the use of Potter Auditorium must be submitted to the Office of the Director of the Geiger Center.

YARBOROUGH AUDITORIUM has a dual purpose: (1) a classroom for groups exceeding 100, and (2) a recital hall for the College of Fine Arts with a seating capacity of 400. Because of these priorities, these guidelines govern its use:

1. The use of this area between 8 a.m. and 3 p.m. Monday through Friday, for any reason other than a regularly scheduled class must be approved by the Dean of the Warren M. Angell College of Fine Arts and the faculty members who teach during the period requested.

2. All requests for the use of Yarborough Auditorium (except regularly scheduled classes) must be submitted to the Office of the Director of the Geiger Center for inclusion on the University Calendar.

3. These conditions apply to the use of Yarborough Auditorium.

a. The College of Fine Arts has priority in the use of Yarborough Auditorium for academic exercises. By the written notice of the Dean of the College of Fine Arts, the Director of the Geiger Center can pre-empt the assigned rehearsal period of any group if notice of at least one (1) week is given. The pre-empted rehearsal time will be rescheduled at the convenience of the group.

b. Rehearsals for Fine Arts recitals shall be limited to one (1) period of prime time (7-10 p.m.). Students may be permitted two (2) additional practices in other than the prime period, time permitting, but these two (2) rehearsals may be pre-empted by a campus, BGCO, or civic organization if the student is notified at least forty-eight (48) hours ahead of the scheduled time.

c. Rehearsals for any other program which is scheduled for Yarborough Auditorium shall be limited to one (1) period of prime time; this rehearsal period must not conflict with any program previously scheduled by the College of Fine Arts or through the Office of the Director of the Geiger Center.

STUBBLEFIELD CHAPEL. Any requests for its use must be submitted to the Director of the Geiger Center.

NOBLE COMPLEX (including the CLARK CRAIG FIELDHOUSE) is reserved for physical activities related to the Department of Kinesiology and Leisure Studies and for varsity athletics. Any other requests must be submitted to the chairman of the Department of Kinesiology and Leisure Studies.

RESIDENCE HALL Parlors (lobbies) are reserved for the residents of the buildings, and meetings are NOT scheduled in these facilities. Questions should be directed to the Director of Residential Life.

OTHER FACILITIES are available with the approval of the priority-holder. These include Craig-Dorland Theater (chairman, Department of Communication Arts), and classrooms in the several buildings (Registrar). Requests for after 5 p.m. Monday-Friday and weekend usage of these facilities must be submitted to the Director of the Geiger Center and approved by the priority-holder.

xii) Buildings/Facilities

Facility Scheduling Person Extension
Potter AuditoriumGeiger Center Directorx2402
Yarborough AuditoriumDean, Fine Artsx2305
Geiger CenterGeiger Center Directorx2402
Stubblefield ChapelGeiger Center Directorx2402
Noble ComplexFacilities Coordinatorx2140
Clark Craig FieldhouseFacilities Coordinatorx2140
SarkeysChair, Communication Artsx2347
Dorland TheatreChair, Communication Artsx2347
Ford Music HallDean, Fine Artsx2305
Mabee Learning CenterDean, Library Servicesx2249
Montgomery HallCampus Ministerx2377

xiii) OBU Policy for Severe Weather Conditions

Only during the most severe weather conditions – which could potentially endanger the safety of students or staff – will OBU consider closing or moving to a snow-day schedule. The decision to close or to adopt the snow-day schedule will be made as early as possible and will be released for broadcast on the following radio and television stations:

  • KGFF (AM 1450) Shawnee
  • KWTV (Channel 9) Oklahoma City
  • KIRC (FM 105.5) Seminole/Shawnee
  • KOCO (Channel 5) Oklahoma City
  • KTOK (AM 1000) Oklahoma City
  • KFOR (Channel 4) Oklahoma City

If there are no announcements from the above media, the assumption may be made that OBU will be operating on its regular schedule. The OBU switchboard operator will be informed of the decision by 10 p.m. OBU students and personnel can call the switchboard at 275-2850 or the University's News and Information Office at 585-5401 for 24-hour information regarding the University's operating schedule.

xiv) Snow-Day Schedule

Snow Day Schedule for Mon-Wed-Fri Classes

Regular Class TimeSnow Day Schedule
8-8:50 a.m.9:30-10:15 a.m.
9-9:50 a.m.10:25-11:10 a.m.
11-11:50 a.m.11:20 a.m.-12:05 p.m.
12-12:50 p.m.12:15-1 p.m.
1-1:50 p.m.1:10-1:55 p.m.
2-2:50 p.m.2:05-2:50 p.m.
3-3:50 p.m.3-3:50 p.m.

NOTE: The 10 a.m. period has been absorbed into the adjusted schedule, leaving no free period or Chapel-Assembly during the snow day schedule.

Snow Day Schedule for Tue-Thur Classes

Regular Class TimeSnow Day Schedule
8-9:15 a.m.9:30-10:25 a.m.
9:30-10:45 a.m.10:35-11:30 a.m.
11 a.m.-12:15 p.m.11:40 a.m.-12:35 p.m.
12:30-1:45 p.m.12:45-1:40 p.m.
2-3:15 p.m.1:50-2:45 p.m.
3:30-4:45 p.m.2:55-3:50 p.m.

EVENING CLASSES will meet as scheduled unless otherwise announced.

University administrative offices will be informed of closing times on days when the Snow Day schedule is utilized. Student workers should contact their supervisors concerning work schedules on such days.

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